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• About VanderHouwen. VanderHouwen is an award-winning, Women-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen has been successfully.
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Job Postings - Vander. Houwen***Not able to use 3rd Party Agencies***Administrative Services Assistant. Our client is seeking a full- time contract Administrative Services Assistant to provide a wide range of administrative and confidential support as well as data entry and tracking to our client's Operational Monitoring, Analysis, and Process organization. This position is located in Mead, WA. For this role, a valid driver's license is required and up to 1. Additionally, up to 1.

Responsibilities of the Administrative Services Assistant. Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as liaison/point of contact between staff and other work groups, facilitate communication and appropriate actions; and assist with the day- to- day operations, which may include: Greet visitors; address questions and business involving established policy or routine matters, take messages, set appointments and/or refer visitors to other personnel as appropriate. Answer and screen telephone calls; respond to most questions and complete most business involving established policy or routine matters; forward complex questions and matters to appropriate agency personnel as needed, following up to verify a timely response. Process and screen incoming and outgoing correspondence to include proof reading, to consist of the following: Review and finalize documents and letters to verify proper formatting and accuracy. Prepare return cover letters to return contracts (if applicable), tracking delivery and internal process for returned contracts. Check drop shed for incoming shipments.

Review incoming correspondence; respond to most questions and complete most business involving established policy or routine matters and/or forward matters requiring action to appropriate staff following up to verify a timely response. Process outgoing mail and prepare materials for mailing, including providing self- addressed stamped envelopes, when appropriate, and deliver to the Post Office. Autocad 2012 Install Error 1603 on this page. How To Crack Evaluation Version Winzip'>How To Crack Evaluation Version Winzip.

Provide overall monitoring for requests for information or products and verify that responses are made in a timely fashion. Establish and maintain internal and external communication channels to ensure smooth flow of information and positive working relationships. As requested, attending and taking meeting minutes / notes, transcribing / drafting and distributing as appropriate. Informing manager/staff of appointments and other commitments that might have a bearing on future decisions. Coordinating events such as off- site meetings, including all logistics, meeting materials and agendas. Assist employees and managers with completion of all required training by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status.

Assist manager by keeping abreast of training deadlines and necessary personnel actions. Set up and coordinate interviews and meetings for managers, including preparing proper access documents and escorting visitors. Scheduling performance appraisals, progress reviews, mid- point reviews and discussions, while performing associated follow- up to obtain requisite signatures and approvals. Tracking, monitoring and notifying manager and subject personnel of needed approvals, signatures or other actions to enable timely reimbursement processing and reporting.

Coordinating and assisting managers and staff with Time & Attendance per established procedures, which may include: Preparing and reviewing personnel time and attendance reporting to verify accuracy for certification by manager(s) and supervisor(s) using agency's internal system, HRMIS and Fieldglass. Requests for needed office supplies and distribute to appropriate staff per established agency procedures.

Coordination of badge return. Coordination of cell phone requirements and inventory for staff, including ordering, receiving, service setup, delivery, collection. Assist with scheduling interviews through Fieldglass; preparing interview packets for assigned manager(s). Perform data entry, provide maintenance, tracking and reporting for a variety of organizational databases and management reports. Manage all records in accordance with the Information Governance & Lifecycle Management (IGLM) policy and procedure and compliance requirements: File and disperse documents/letters to appropriate personnel. Validate that official records are accurately maintained for auditing purposes. Working knowledge of Share.

Point or similar system is highly desired. General Requirements. Must have excellent communication skills (both oral and written) with the ability to interface effectively with Executive Managers, customers and various staff in a positive, courteous and cooperative manner. Experience working as part of a team effectively in a fast- paced environment. Ability to exercise independent judgment, identify task priorities, organize daily projects and effectively contribute to staff requirements is required.

This position requires customer interaction; confidentiality, tact, and professional demeanor. Punctuality and consistent attendance is required. Ensure proper identification of self as a contract worker in all communications, correspondence, etc. Benefits. Benefits are available to eligible Vander. Houwen contractors and include coverage for medical, dental, vision, life insurance, short and long term disability, and matching 4. About Vander. Houwen.

Vander. Houwen is an award- winning, Women- Owned, WBENC certified professional staffing firm. Founded in 1. 98. Vander. Houwen has been successfully placing experienced professionals throughout the Pacific Northwest and nationwide. Our recruiters value building meaningful, professional relationships with each candidate as well as developing honed knowledge of companies' staffing needs and workplaces. Partner with us to land your next exciting career.